LOGISTIC / YARD ADMINISTRATOR

The Logistics/Yard Administrator is the center of a fast-paced strategic environment, reporting to the Yard Manager, and is responsible for the overall dispatch of our fleet and is the central liaison for administration, communication, safety and orientation for our fleet and yard staff.  The Logistics/Yard Administrator is also required to:

• Ensure maximum fleet efficiency by monitoring freight movement through effective communication with drivers, sites and vendors

• Oversee scheduling for drivers; coordinate and regularly update drivers’ logs; build driver loads to ensure dispatching can continue to run as planned and on schedule for both internal and 3rd party (ie. FNG) trucking

• Process, coordinate and upload material request forms (MRF) and equipment transfers received from site within our inhouse equipment management system (Hilti)

• Schedule vehicles for service and maintenance according to vehicle maintenance logs and ensuring proper records are kept and filed accordingly

• Assist in orientating new drivers to fleets and accounts and other scheduling expectations

• Collect, administer, track and upload various supporting documents including packing slips, fuel receipts, weekly inspections, daily man-counts, and timesheets

• Comply with all WorkSafe (WCB) procedures and safety practices including on site work practices and guidelines

• Provide safety support by collecting and uploading daily PSA’s; performing site and equipment inspections; updating story boards, lessons learned, SOP’s; and assists with facilitating tool-box meetings and maintaining statistics on workplace accidents in the yard and applicable investigations

• Assist in onboarding employees hired in the yard by providing them with an on-site and safety orientations

• Attend and take minutes for staff meetings

SKILLS AND EXPERIENCE:

• College Diploma or equivalent, Bachelor's degree is considered an asset

• Minimum 2 years dispatching experience

• Experience within Transportation or Logistics industries is considered an asset

• Proficient with MS Suite – Outlook, Word and Excel and previous experience working with related spreadsheets and an information database

• Knowledge of construction industry and/or concrete forming preferred

• Knowledge of WorkSafe (WCB) procedures/safety practices

• Creative and effective problem solving, reasoning and decision-making skills

• Excellent interpersonal skills and dedicated commitment to providing superior, timely support for all levels of employees, management and external vendors and clients

• Ability to clearly identify the project sites’ current and future needs and present effective transportation solutions to them

• Ability to work well under pressure and manage urgent situations that may prevent on-time delivery due to unforeseen circumstances and a subsequent ability to manage changes “on-the-fly”

• Ability to communicate effectively and positively while under pressure and time constraints

• Ability to work well with others with minimal supervision and as part of a collaborative team

• Must be highly organized, able to multi-task and work in a fast-paced environment

• Must have personal protection equipment (PPE) and a reliable means of transportation to job sites

• Must be able to work outdoors on occasion in adverse weather conditions

• Must be willing and able to work overtime as required

• Must be reliable, dependable and detail-oriented

BENEFITS:

• We offer competitive compensation and a comprehensive benefits plan which includes Health and Dental benefits, Extended health, vision care and Life and Disability insurance.

APPLICANT REQUIREMENTS: